Nintex Connect

Is there a way to change the default notification mechanism from "Email" to "None?"

My client is concerned about the workflows we're doing becoming a sort of spam machine. I know we can override the user's preferences inside each action, but what seems more effective and flexible is to change the default setting to "None" for all users.

In other words, I'd like the users to opt into email instead of opting out.

I am not sure which action you are referencing specifically:

Some of the actions are designed to send an email either to one user or a group of uses, you can select to turn off the Approval Required Email and the Approval No longer Required Email, but then no users get the email even if they choose to "opt in".

The users would then need to add the "opt in" by creating alerts on the task list or the library/list where the task was assigned.

I dont think you you can change the default for new users.

I just had a quick look in the Nintex SQL database and there is a table called dbo.UserPreferences

It might be that as a quick starting point you could add in to sql all of your users:

Username            Afterhours         Businesshours

domainname\todd    0                     0

domainname\steve   0                     0

It would be quicker than manually setting thousands of users manually (but is not supported by Nintex).

Hi Michael,

In this case, your best bet is to set your workflow actions to "User Preference" then repulish your workflow. Users can manage their preferences by selecting the SharePoint "Welcome User" drop-down > Nintex Workflow 2007 > Manage Notification Preferences functionality to set their preference to either Email, SMS, or None.

What Rob is proposing may be an option though not supported by Nintex as he mentioned.